Supply and distribution
Keep the catalogue, the stock position and every delivery in step.
What it starts with
Ticked on the day the account is made. Untick any of them before you pay.
Quote from a specification, not a guess. Margin and yield worked out before the number leaves the building.
GH₵ 180per monthStores and inventoryIssue, receipt, reconciliation and valuation. Reorder on position, not on what is in the rack.
GH₵ 160per monthDespatch and deliveryMade, delivered and accepted are three different numbers. You invoice on the third.
GH₵ 140per monthAccountingLedgers, VAT under the 2025 Act, withholding and the returns, with the levies in the right place.
GH₵ 260per monthGH₵ 740 a month for these 4 parts, net of tax, before the plan fee — a team of six sits on Business. A module switched off later keeps its data and stops being charged.
What that looks like
Captures from the modules above, as they run.
A sales officer’s deskFive things to do first, ranked by what it costs to ignore them. The unallocated payment is above the overdue invoice because allocating it may clear the overdue. 
Stores and rentalsFree stock against on-hand, batch allocation oldest first, and a reorder signal tested on position rather than on what is in the rack. 
Stock countsA variance is not an adjustment. Four missing patch leads are investigated and the cause named, rather than written off. 
Hire outThree checks outstanding, so the release button is off. Equipment leaving without a deposit and a signature is the most expensive habit a rental business can have. 
The dispatch boardJobs on the left, crews on the right, and a certification check that refuses an assignment rather than warning about it afterwards. 
DeliveriesWhat left, what arrived and what was accepted. Only the third of those reaches an invoice.
What you can add later
Switched on by the month, with no new contract and no fresh implementation.
Material, suitability and capacity checked before a job is released, not after it has stopped the press.
GH₵ 220per monthShop floorA terminal built for someone wearing gloves. All taps, no typing, and it works when the network does not.
GH₵ 140per monthPayrollPAYE, SSNIT tiers, overtime at the right multiplier, and a payslip people can read.
GH₵ 190per monthWebsite and CMSYour public site, edited by whoever answers the phone, with your own collections and languages.
GH₵ 120per monthSchool and trainingAdmissions, registers, timetables, examinations and certificates for a training provider.
GH₵ 200per monthField serviceJobs, engineers, parts and a signature at the door, for a maintenance business.
GH₵ 150per monthBuying and suppliersRequisitions, purchase orders, supplier invoices and what you owe.
GH₵ 160per monthFixed assetsWhat the firm owns, what it is worth now, and what that costs this year.
GH₵ 120per monthProjects and tasksWork with a start, an end and somebody answerable for each part of it.
GH₵ 180per monthPeopleWho works here, what they are paid, and who is away when.
GH₵ 160per monthHiring and apprenticeshipsVacancies, applicants, interviews, and the apprenticeship that follows.
GH₵ 160per monthDocumentsThe paperwork a job generates, filed against the thing it belongs to.
GH₵ 90per monthSupport deskQuestions from clients, answered by somebody, in a time you agreed.
GH₵ 120per monthCommunity and chatCourse discussion, announcements and the conversations around the work.
GH₵ 110per monthHire purchaseSelling on instalments, and the agreement that governs it.
GH₵ 200per monthBudgets and forecastsWhat was planned against what happened, and what the cash looks like next.
GH₵ 190per monthGiving and grantsMoney given for a purpose, and whether it went there.
GH₵ 150per monthRooms and bedsBlocks, rooms and beds, booked once, with deposits held apart.
GH₵ 150per monthAdding a module mid-month is charged from the day it goes on, not from the first.
Does this match how you work?
The starting set is a guess made from other firms in the same trade. Tell us where it is wrong and we will set the account up the way you actually run.